How to create a new user in Sage 50

Published: 21 June 2024


If you have more than one person who needs access to Sage 50 Accounts, you can easily set up a login for each user.

This guide takes you through how to set up new user logins.  When setting up new users like this – you can keep track of each user’s activity and control what areas they can access.

How do I create a new user?

Only the manager login name or a user who is configured as an ‘administrator user’ has the ability to add a new user.

1. Login to Sage 50 Accounts with the login username manager and associated password.

2. Click Settings, then click User Management and then click Users.

Sage 1

3. Click New, then click the required user type, then click Continue.

4. In the user profile window, enter the user information.

  • Create a username – Each person using the software must have a user name. The name can use upper or lower case characters, spaces or numbers.
  • Password not required – Select this option if you don’t want this user to have a password.
    Note: The option is only available to a standard user type.
  • Require password change at next login – Select this option if you want the user to change their password next time they logon to this company.
  • Create Password / Confirm Password – Adding a password to a username does provide extra security.

5. Click continue and then select the areas of the software you want the user to have access to.

TIP: To do this select the boxes for the required areas.  To give access to all areas, click the Select All.

Sage 2

6. Once you’ve selected the required user access, click Continue > Continue.

7. Check the User Summary, then click Save and Close.

Read More

How do I correct a mistake in Sage 50?

18 June 2024

This guide covers editing, deleting, reversing, or unallocating transactions on Sage 50 Accounts to save you time and ensure accuracy.

How to allocate a credit note or payment on account to an in...

18 June 2024

Need to allocate outstanding customer or supplier transactions? Learn how to allocate credit notes or payments on invoices.

SLEC Ltd Partner with Xperience to Upgrade Manufacturing Sys...

10 April 2024

SLEC Ltd have recently partnered with Xperience to upgrade their manufacturing system.

What Do I Need To Know About Sage?

19 November 2018