Equipping your workplace for hybrid working

Published: 22 July 2022

Hybrid working has become the new buzz word for employers. Even before the pandemic forced hands, technology was making remote working not only possible, but simple. With the end of the pandemic in sight, more workplaces are acknowledging the benefits of the ability to work from home. We can’t deny however, that there are also benefits to face-to-face work. This has made many businesses rethink how they work in the office. As not everyone is onsite at the same time, there is no longer a need.

What is Hot Desking?

A hotdesking office is one that does not have assigned seating. There are hidden benefits to this, like teams mixing. So instead of having teams grouped together, people sit wherever is free. This means you’ll have teams socialising who normally would be sitting on opposite sides of the office. This can encourage collaboration and innovation.

Setting up workstations

There is little that is more irritating than having to carry a laptop, a riser, cables, keyboards, maybe even a screen back and forth to the office. Then there is all the setting up that you have to do; crawling under desks to find a plug, fiddling with cables when the screen isn’t working etc. If your company is going to make the transition to hybrid working, then investing in new hardware is a good idea. The ideal hot desking situation will have everything already set up. All you must do it bring your laptop, plug it in and you’re ready to go.

Bookable private rooms

There should always be bookable rooms for staff to have private meetings and conversations. Or just to have some distraction free time for yourself as the transition from home to office can be jarring. These rooms should also be equipped with AV equipment for conference calls if needed. This also means investing in video conference tools like Microsoft Teams or Zoom.

Invest in Cloud technology for Hybrid Working

What is the cloud?… Put simply the cloud is one or many servers that can be accessed via the internet. For your staff this means that no matter where they are if they have internet access they can work. Staff can work collaboratively from different locations. Access is then available to all the information they need on the cloud and the varying systems necessary to access it. The Cloud also has scalability whether you need more processing power or less. Examples of Cloud based solutions are Microsoft Azure and Microsoft 365.

Benefits of the Cloud

The benefits to using cloud-based technology are many. Apart from the ability to work anywhere It can save you money in hardware and the associated costs. You also don’t have the outgoings of running servers on site. Cloud-based technology is generally a pay-as-you-go/use. So, unlike hosting onsite where if you reach capacity you have to buy additional hardware, on the cloud you simply pay for more space. There are also huge security benefits: It is essentially the full-time job of your host to monitor security. 94% of businesses saw an improvement in security after switching to the cloud.

The pandemic accelerated what was already a changing workplace. Remote and hybrid working is continuing to gain popularity, with management as well as the workforce for the many unquestionable benefits it brings to business.

Adapt your workspace now so that you don’t get left behind. If you’d like to talk to us about a Cloud Solution to enable your hybrid workplace, then get in touch.

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