https://www.xperience-group.com/solutions/erp/contracts365-erp-construction-software/procurement/
The core procurement functionality in Contracts365 enables seamless processing of Requisitions, Quotes, Orders, Receipts, and Invoicing. Committed, accrued, and actual costs are automatically updated in the Contract Ledger as transactions are posted, ensuring real-time financial tracking and accuracy.
The Advanced Procurement module empowers you to import procurement lists—typically sourced from estimating systems—and generate Material (Bill of Quantities), Subcontractor (Work Packages), and Plant requirements for contracts. These requirements can be efficiently managed to produce quotes and orders, providing clear visibility and control throughout the procurement process.
Procurement automation is enhanced through Continia Document Capture and Continia Expense Management, streamlining invoice processing, expense claims, and more. These tools reduce manual tasks, improve accuracy, and simplify your procurement workflow.
With the Standard Procurement features in Contracts365, you can raise Requisitions, Quotes, and Orders against a contract, automatically creating committed costs upon posting. Full Goods Receipt Note (GRN) processing is supported, and invoices can be matched to either orders or receipts.
Approval workflows can be easily configured at each stage of the procurement process, ensuring compliance and control. As soon as transactions are posted, Committed, Accrued, and Actual costs are updated in the Contract Ledger, providing real-time financial visibility.
The Advanced Procurement module is ideal for businesses that want to streamline procurement from estimates and schedules prepared in the planning stages. The system supports automated import options, allowing you to create schedules for Materials, Sub-Contractor Work Packages, Labour-Only Sub-Contractors, and Plant.
This automation enables the efficient generation of quotes and orders, while providing clear, accurate reporting on what has been purchased or committed. It simplifies procurement tracking, ensuring better visibility and control over project costs.
Continia Document Management enhances the procurement process by enabling the electronic receipt and processing of supplier invoices. Invoices are dynamically imported into Business Central, where they can be easily matched to suppliers, purchase orders, and receipts.
Once registered, invoices enter an approval workflow for processing, ensuring accuracy and timely payments.
Continia Expense Management automates employee expense claims, including mileage (integrated with Google Maps for precise calculations). Employees can submit claims online or via mobile, which are then routed through an approval process before posting.
The system integrates with credit card providers, simplifying card payments by importing transactions via API or file upload. Employees can easily match receipts to expense items, streamlining the process.
Continia Expense Management seamlessly integrates with Contracts365, allowing expense and mileage claims to be posted directly to your contract ledgers as costs. This integration saves time, enhances accuracy, and improves overall workflow efficiency.
“The Xperience approach provided continuity throughout the entire project; the same people who were involved in the initial meetings, demonstrations and scoping were then involved throughout the rest of the project.”
– Thomas West, Business Systems Manager at GMI
