Unlock Your Business’s Full Potential with SharePoint – Here’s How

As businesses evolve, so do the tools that keep them running. If you’re a growing UK-based business (let’s say 25 to 500 employees), the chances are you’re already using some form of Microsoft 365 to manage your workflows. But are you truly harnessing the full potential of SharePoint to streamline your operations? If not, you might be missing out on some serious business benefits. At Xperience, we’re here to show you how to make the most of SharePoint and its full suite of tools. 

Why Should You Care About SharePoint and its potential? 

SharePoint is often seen as just another document management system, but it’s so much more! When implemented correctly, SharePoint becomes the backbone of your company’s internal communication, document management, and collaboration. With SharePoint, your team can store, manage, and share documents seamlessly while collaborating in real-time. 

It can serve as your business’s digital hub where all employees can access vital information, share resources, and work together efficiently, regardless of location. This is especially crucial as hybrid and remote working models continue to gain momentum. 

But what does this mean for you? 

•  Enhanced Collaboration and Communication 

SharePoint allows teams to work together on projects in real-time, reducing bottlenecks and improving productivity. The ability to store all project-related documents in one place means everyone has access to the latest version of each file—no more wasting time hunting for the right document or dealing with version control issues. According to a report by McKinsey, businesses that promote collaborative working can boost productivity by up to 25%. That’s a huge gain just from improving how your team communicates! 

•  Better Document Management and Security 

With SharePoint, document management isn’t just about storage; it’s about control. SharePoint enables your team to collaborate without worrying about losing track of crucial files or having access to sensitive documents restricted. The built-in security features of SharePoint let you define who can see and edit specific documents, ensuring your business stays compliant and secure. 

In fact, companies using SharePoint report a 30% reduction in document-related risks, such as accidental leaks or lost files (source: Forrester Research). This means more control and fewer headaches for your IT team. 

• Simplified Workflow Automation 

SharePoint also helps automate routine tasks, saving your team time and energy. Whether it’s an approval process, a content review cycle, or managing new hire documentation, SharePoint workflows can be set up to automate these processes. This not only reduces the risk of human error but also frees up your employees to focus on more value-adding activities. Studies show that companies using SharePoint’s workflow automation experience a 25% improvement in operational efficiency (source: Gartner). 

• Seamless Integration with Microsoft 365 

If you’re already using Microsoft 365, SharePoint integrates seamlessly with all your other tools, like Teams, Outlook, and OneDrive. This means your team can access everything they need without switching between apps. Having all your tools in one place reduces the learning curve and helps your employees get more done in less time. 

• Maximise efficiency with AI

With a well-structured SharePoint setup your business can take full advantage of AI tools that streamline processes, give you valuable insights, and boost productivity. AI can categorise features like metadata tagging, version control, and workflow automation, to ensure your data is clean, accessible, and ready for intelligent analysis. Plus, with built-in security and permission controls, you can be sure that AI is accessing the right information.  

•  Maximising Microsoft Licences 

If you’re using Microsoft 365, chances are you already have SharePoint available as part of your subscription. But are you leveraging it properly? Many businesses pay for licenses they don’t fully utilise. At Xperience, we help you make sure you’re not just ticking a box but fully integrating SharePoint into your business processes, so you can get the most out of your Microsoft licences. 

Ready to Take Your Business to the Next Level? 

At Xperience, we’ve helped countless UK businesses integrate SharePoint into their operations with great results. But we know that every business is unique, which is why we offer tailored consultations to guide you through the process of getting SharePoint set up the right way. 

Want to learn more? Download our SharePoint Offering Brochure to discover exactly how SharePoint can improve your business functionality.