https://www.xperience-group.com/news-item/unlock-the-full-potential-of-ai-with-a-well-managed-sharepoint/
Artificial Intelligence (AI) has become a game changer for businesses, driving efficiency, automation and data-driven decision making. However in their keenness to make use of this new technology, many businesses overlook something critical to its success:: the quality, accessibility, and security of the data it relies on. Without a well structured and properly configured SharePoint, AI can’t do what you want it to do.
AI thrives on well-organised, high-quality data. But there are a number of challenges that your business can face that will prevent you from using AI to its fullest.
Employees store files across multiple systems, shared drives, personal folders, and email attachments. When data is like this your AI will struggle to bring you the relevant data. A disorganised system leads to inaccurate results, wasted time, and decreased productivity.
Without proper governance, AI can show sensitive business information to unauthorised employees. This not only poses security risks but can also lead to compliance violations. Organisations need a structured, permission-controlled system to ensure the right people access the right data.
If AI is pulling from multiple versions of the same document or outdated files, it leads to confusion and misinformation. AI works best when it has a single source of truth, which requires a well-maintained, version-controlled document management system.
When implemented correctly, SharePoint centralises data and creates the ideal foundation for AI-driven productivity , improving security, and ensuring high-quality information is available for analysis.
A properly structured SharePoint acts as a single source of truth, eliminating silos and ensuring that AI has access to comprehensive, accurate, and up-to-date business information. This means faster, more relevant AI-powered searches and insights.
SharePoint’s permission-based security settings allow organisations to decide who can view, edit, and share documents. This ensures that AI search tools show information only to authorised users, reducing the risk of data exposure.
SharePoint automatically tracks changes and maintains version history, preventing outdated or duplicate files from cluttering search results. This helps AI algorithms retrieve the most accurate and relevant data every time.
With metadata tagging, content classification, and workflow automation, SharePoint enhances AI’s ability to categorise, analyse, and retrieve information effectively. When your data is properly structured, AI can truly unlock its potential.
AI is only as powerful as the data it has access to. If your SharePoint setup is disorganised or hard to manage it can lead to messy data, security risks and AI insights that are inaccurate..By implementing SharePoint the right way, organisations can unlock AI’s full potential – transforming the way employees search, collaborate, and make decisions.
Ready to take the next step? Our experts at Xperience can help you optimise SharePoint for AI-powered efficiency.
To find out how sign up to our Unlock the full potential of SharePoint: The art of the possible webinar.