2017 is fast approaching, which means it’s time to start thinking about the dreaded New Year’s resolutions. New Year’s resolutions are usually made to be broken, but when they’re simple to implement and can make a big difference to your business, why not make it your goal to stick at it this year?
To help get you started, we’ve compiled a list of practical resolutions which will help your business become more productive and keep your IT in check!
1. Back up your data
Backing up data is likely something you’ve been thinking about, but haven't quite got round to putting proper processes in place. With cyberattacks and online crime on the rise, there’s no time like the present (or January 2017) to get back-ups in place. Think about the amount of sensitive data your systems hold - what would be the implications if that was lost or stolen?
We recommend you create a ‘back-up plan’ . If you don’t already take offsite backups, this is something to consider - at very minimum consider backing up to an external hard drive or USB which is kept away from the premises - although ideally you should consider having your back-ups in the cloud. Typically, the rule of thumb is to have your data stored in three places.
2. Ditch legacy systems
Technology, as we know is constantly evolving and the pace of change is fast! Upgrading to the latest version of your business technology will ensure you are maximise productivity. Using dated systems and hardware will hinder productivity - you probably already spend a great deal of time 'hanging' or rebooting.
Once you switch to the latest technology you don’t need to worry about the cost or hassle of upgrading. Cloud based and subscription solutions often include automatic upgrades! Time is money, and switching to modern solutions could mean significant time savings - so, make ‘upgrading’ top of your resolutions, and make 2017 the year of productivity. If you are unsure where to start think about which systems are the most problematic and tackle those first.
3. Spring clean- Aim for Inbox Zero
It's common to let emails accumulate in your inbox or leave files on your desktop. Don’t be fooled by the 'organised mess', there will come a point in time when you’ll be caught out unable to put your finger on something quickly.
Why not kick-off the new year with some good old-fashioned organisation skills and take steps to maintaining a clutter-free digital life. We recommend you answer, flag or file emails when you receive them, deleting anything that is not relevant or does not require action.
4. Go Paperless
If helping the environment isn’t a good enough reason to go paperless, then perhaps cost, time and space saving might be? Did you know that 28 filing cabinets will fit onto 1 DVD? Saving a staggering 24 square feet of space!
Digital is the way to go, so why not make it your 2017 goal to go completely paper-free? (Or at least taking steps toward it!) Start by reviewing your current systems and identify what processes could be made more efficient by removing paper. Sign-offs for example could be collected on mobile devices, making invoicing and cash collection more efficient, all without a single sheet of paper! Once your paper processes become digitised, staff will spend less time searching through paperwork and more time on core business activities, improving productivity and ultimately profits. Hopefully you’ll already have followed step 1 and have a back-up plan in place. So that in the event of a disaster, you’ll still have digital copies of your paperwork.
Got any more ideas? We’d love to hear them….
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